1. What is print management?

Eight best print management companies to streamline your workflow

Seamless print workflow
Connect BlogMay 2 2024
business management

In the fast-paced business world, staying ahead often means streamlining processes, especially in print management. This blog post highlights eight leading print management companies that are making big waves in the industry with their innovative solutions. These pioneers are helping businesses significantly boost efficiency and cut costs with advanced print management systems.

Let's dive into how these companies can revolutionize your printing workflow.

Main takeaways from this article:

  • The eight print management companies are GelatoConnect, Xerox managed print services, HP managed print services, Ricoh managed print services, Canon managed print services, Lexmark managed print services, Konica Minolta managed print services, and Brother managed print services.

  • By optimizing print operations, these companies help businesses significantly reduce waste and lower printing costs, contributing to better financial health and resource management.

  • Managed print services provide robust security features that protect sensitive information and ensure compliance with data protection regulations, crucial for businesses handling confidential data.

  • These companies offer scalable solutions that grow with your business, ensuring that as your printing needs evolve, your print management system can easily adapt without compromising performance or productivity. 

  • As a leading print management company, GelatoConnect offers comprehensive automation solutions that streamline every aspect of the printing process, from order entry to delivery, enhancing overall efficiency.

What is print management?

Print management involves the comprehensive oversight and handling of a company's printing infrastructure and processes. This includes the management of printers, copiers, and other printing devices, as well as the software and systems used to track, manage, and optimize print operations.

What is a print management company?

A print management company provides specialized services and solutions designed to optimize and manage the printing infrastructure of other businesses. These companies offer a variety of services that can include the assessment of current print needs, the implementation of print management software, and the management of print devices across multiple locations. 

Their aim is to alleviate the burden of managing printing operations for clients and focus on core business activities.

Features of print management services and software solutions

Print management services and software solutions come with an array of features designed to address various aspects of printing operations:

  • Automated supply management: Print management software can automatically monitor ink and toner levels, ordering replacements as needed to avoid downtime.

  • User authentication and secure printing: To protect sensitive information, users must authenticate themselves at the device before printing. This ensures that documents are only printed and accessed by authorized personnel.

  • Detailed tracking and reporting: Print management software provides detailed reports on printing habits, usage statistics, and costs. This data is crucial for making informed decisions about where to cut costs and how to improve operations.

  • Mobile and remote printing: With the increase in remote work, these solutions offer the flexibility to print from various devices and locations, seamlessly integrating with mobile technology.

  • Print quota implementation: To control costs and reduce waste, print quotas can be set for departments or individuals, ensuring that resources are used judiciously.

Advantages of managed printing services

Print management services bring several significant advantages to businesses of all sizes:

  • Cost efficiency: By optimizing the entire print process, companies can manage print costs, reduce paper waste, and minimize the use of consumables.

  • Improved productivity: Streamlined workflows and reduced printer downtime contribute to greater efficiency and productivity across the organization.

  • Enhanced security: Advanced security features help protect against data breaches and ensure compliance with regulatory requirements, providing peace of mind when handling sensitive information.

  • Environmental sustainability: Managed services promote sustainable practices by reducing paper waste and improving energy efficiency, helping companies meet their environmental responsibility goals.

  • Scalability: As businesses grow, managed print services can easily scale to meet increasing demands without the need for significant capital investment in new hardware.

Eight best print management solutions and services in 2024

Discover the top eight print management solutions of 2024, each offering unique features to enhance efficiency and security in your business operations.

1. GelatoConnect

GelatoConnect logo / landing page

We have GelatoConnect leading the charge as the most innovative and comprehensive choice. GelatoConnect offers fully managed print production for a wide array of products, such as apparel, mugs, wall art, phone cases, etc., simplifying the complexities of global print operations.

With GelatoConnect, businesses can streamline print processes with ease, ensuring efficiency, affordability, and environmental sustainability. What sets GelatoConnect apart is its cloud-based architecture, which allows for real-time management of print jobs from anywhere in the world. 

Here are the key features of GelatoConnect's print management solution:

  • Global network optimization: GelatoConnect utilizes a vast network of print providers, enabling businesses to print closer to the delivery destination. This reduces shipping times and costs while also minimizing the environmental impact.

  • Automated workflow: The platform automates the entire print production process from order entry to fulfillment. This automation reduces human error and increases efficiency, ensuring that all print jobs are processed quickly and accurately.

  • Real-time tracking and analytics: Businesses can monitor print jobs, track usage, and analyze print data to make informed decisions that optimize print management strategies.

  • Cloud-based platform: Being fully cloud-based, GelatoConnect allows users to manage their print operations from anywhere in the world, providing flexibility and accessibility. It integrates seamlessly with existing systems, supporting a variety of workflows and business needs.

  • Customization and scalability: The service is highly customizable, accommodating specific business requirements and adapting to different scales of operation. Whether for small projects or large-scale enterprise needs, GelatoConnect can tailor its features to suit any context.

  • Sustainability focus: GelatoConnect is committed to reducing the environmental footprint of printing by optimizing local production and reducing waste. This commitment aligns with the growing demand for sustainable business practices.

  • Enhanced security: The platform ensures that all data and documents handled are secure, with stringent data protection measures in place to safeguard sensitive information.

These features make GelatoConnect an ideal choice for businesses looking to optimize their print management systems with a focus on efficiency, cost reduction, and sustainability. 

2. Xerox Managed Print Services

Xerox Managed Print Services logo / landing page

Xerox Managed Print Services is renowned for its deep industry expertise and comprehensive service offerings. Xerox’s services include advanced analytics to track and manage print usage, which helps businesses optimize their print environments. 

They offer a comprehensive suite of features designed to optimize and manage print operations efficiently:

  • Advanced analytics: Sophisticated tools to analyze and manage print usage, optimizing environments and reducing costs.

  • Proactive monitoring: Anticipates maintenance and supply needs, minimizing downtime by monitoring printers and devices.

  • Document security: Ensures robust security measures, such as secure printing and user authentication, to protect sensitive information and comply with regulations.

  • Sustainability programs: Focuses on reducing environmental impact through waste reduction and energy-efficient printing practices.

  • Integrated workflow solutions: Enhances productivity by supporting document digitization and management within digital workflows.

  • Customizable solutions: Tailors services to specific organizational needs, ensuring flexibility and scalability across various sectors.

3. HP Managed Print Services

HP Managed Print Services logo / landing page

HP Managed Print Services offers a blend of traditional and modern print management through its extensive range of printers and multifunction devices. Their solutions are designed to scale, making HP a suitable option for businesses of all sizes looking to manage their print operations more effectively. 

Here’s an overview of their features:

  • Enhanced security: Incorporates strong security measures such as HP Secure Print and device encryption to protect sensitive data across all printing operations.

  • Predictive analytics: Utilizes advanced analytics to anticipate maintenance needs and monitor supplies, ensuring optimal printer performance and uptime.

  • Scalable solutions: Offers solutions that can be scaled to accommodate businesses of all sizes, from small startups to large enterprises.

  • Environmentally friendly options: Focuses on sustainability through energy-efficient devices and programs aimed at reducing paper waste and carbon emissions.

  • Workflow integration: Seamlessly integrates with existing IT systems and workflows to enhance document processing and automation.

  • Mobile printing: This feature supports mobile and remote printing capabilities, allowing employees to print securely from any device, anywhere.

  • Personalized management: Provides tailored print management services that align with the specific needs and objectives of each business, enhancing overall print strategy.

4. Ricoh Managed Print Services

Ricoh Managed Print Services logo / landing page

Ricoh Managed Print Services provides a tailored approach to print management, focusing on customization to fit each business's specific needs. Their services are particularly noted for their user-friendly interfaces and proactive maintenance support. 

Here’s a look into their features:

  • Customized workflow solutions: Adapt print management solutions to the specific needs of each business, improving workflow efficiency and productivity.

  • Integrated document management: Merges printing services with digital document management for easier access, storage, and retrieval of documents.

  • Environmental sustainability initiatives: Promotes green printing practices with energy-efficient devices and programs that reduce paper usage and waste.

  • Secure printing: Implements robust security protocols, including user authentication and encrypted communications, to protect sensitive information.

  • Mobile and remote printing: Enables secure printing from any location and device, supporting the needs of a mobile or remote workforce.

  • Cost Control and reporting: This service provides detailed reporting on print activities and costs, helping businesses optimize their print environments and manage expenses effectively.

5. Canon Managed Print Services

Canon Managed Print Services logo / landing page

Canon Managed Print Services excels in delivering high-quality printing solutions alongside powerful workflow automation tools. Their strong emphasis on innovation is evident in their continuous improvements in imaging and optical technology. 

They deliver a range of features aimed at enhancing the efficiency and security of print environments, which include :

  • Holistic print management: Streamlines all printing and copying activities, enhancing organizational operations.

  • Advanced security: Implements secure print release, user authentication, and document encryption, ensuring data protection and regulatory compliance.

  • Automated supply management: Monitors and replenishes ink and toner automatically, preventing downtime and maintaining productivity.

  • Customizable workflows: Adapt solutions to business-specific needs, optimizing document processes.

  • Sustainability practices: Promotes eco-friendly actions with energy-efficient machines and reduced paper use, aiding environmental goals.

  • Cost management: Offers detailed insights into printing costs with tools to manage and minimize expenses.

6. Lexmark Managed Print Services

Lexmark Managed Print Services logo / landing page

Lexmark Managed Print Services are designed to simplify complex enterprise print environments. Lexmark sets itself apart by focusing on sustainability and offering robust environmental programs that help companies reduce waste and energy use. 

Here’s what they offer:

  • Proactive device management: Monitors printers in real-time, predicting and addressing maintenance needs to reduce downtime.

  • Advanced data security: Implements stringent security measures, including user authentication and data encryption, to protect sensitive information.

  • Environmental sustainability: Promotes eco-friendly practices through energy-efficient devices and recycling programs.

  • Customized solutions: Tailors print management solutions to fit specific business requirements, enhancing workflow efficiency.

  • Integrated systems: Seamlessly integrates with existing IT environments, supporting smooth operations across diverse platforms.

  • Cost Efficiency Analysis: Provides detailed insights into printing costs, helping businesses optimize spending and improve budget management.

7. Konica Minolta Managed Print Services

Konica Minolta Managed Print Services logo / landing page

Konica Minolta Managed Print Services is known for its holistic approach to print management, combining advanced technology with user-centric designs. Their services extend beyond just printing to encompass document management and workflow solutions, helping businesses improve productivity. 

Their features include:

  • Optimized print solutions: Tailors services to streamline operations and reduce costs, ensuring optimal print system performance.

  • Advanced security measures: To protect sensitive information, it enhances document security with user authentication, secure printing, and data encryption.

  • Sustainable practices: Focuses on environmental responsibility by promoting reduced paper usage and offering recycling programs.

  • Integrated workflow support: Integrates easily with existing digital workflows, improving document management and accessibility.

  • Proactive maintenance: Utilizes intelligent monitoring to foresee and address potential device issues, minimizing downtime.

8. Brother Managed Print Services

Brother Managed Print Services logo / landing page

Brother Managed Print Services focuses on adaptability and user-friendliness, offering customized solutions that fit various business sizes and sectors. Brother’s services are particularly advantageous for small to medium-sized enterprises looking for flexible and cost-effective print solutions. 

Their offerings include:

  • Flexible print solutions: Adapts to the specific needs of businesses of all sizes, enhancing efficiency and productivity.

  • Enhanced security protocols: These include secure print release and user authentication to safeguard sensitive information.

  • Cost-effective management: Provides cost control tools to monitor and optimize printing expenses, reducing overall costs.

  • Proactive device monitoring: Ensures continuous operation through real-time monitoring and maintenance, preventing downtime.

  • Seamless integration: Integrates smoothly with existing IT systems for a cohesive workflow.

Choosing a managed print services provider

Selecting the right managed print service provider is crucial for optimizing your business’s print infrastructure and achieving greater operational efficiency. 

Here are key considerations to guide you in choosing the best MPS provider:

  • Assess your needs: Evaluate your specific print jobs and needs and ensure the provider offers a tailored assessment.

  • Technology and integration: Check for advanced technological capabilities like cloud management and seamless IT integration.

  • Security: Choose providers with robust security measures, including user authentication and data encryption.

  • Experience and reliability: Choose providers with a proven track record and positive customer feedback.

  • Support and service: Ensure responsive customer service and proactive maintenance.

  • Cost Effectiveness: Seek transparent and competitive pricing. If required, ensure they're compatible with Epson print admin. 

  • Environmental sustainability: Prefer providers committed to sustainability and eco-friendly practices.

  • Scalability: Ensure the service can adapt and scale with your business growth and they understand your printing environment.

Optimize print infrastructure with GelatoConnect

When it comes to choosing the right print service provider for your business, GelatoConnect is your best bet. It’s a revolutionary platform streamlining global printing processes for various types of products, such as apparel, mugs, wall art, phone cases, etc. 

With GelatoConnect, you can access a vast network of local printers worldwide, eliminating logistical complexities and reducing carbon footprints. You can also seamlessly integrate your printing needs with existing workflows to enhance productivity and scalability. 

What are you waiting for? Embrace GelatoConnect to unlock unparalleled convenience and reliability in print management. Take the leap towards enhanced efficiency and sustainability! Sign up for GelatoConnect today.


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